Overview
ShuttleSub’s Planning system connects three powerful components:
Shuttle Fleet (vehicles & documents)
Driver Management (users & approvals)
Planning Board (daily operations)
Together, they ensure that only approved drivers with valid licenses can be assigned to active shuttles.
How it works (at a glance)
Vehicles are created in Shuttle Fleet
Users request or receive driver access
Admin approves driver + license
Planning becomes available for assignment
Step 1: Set up your Shuttle Fleet
Before planning, your vehicles must be registered.
Go to:
Settings → Shuttle Fleet
Each shuttle can include:
License plate
Brand, model, and year
Status (Active / Out of service)
Maintenance planning
Documents (insurance, damage reports, etc.)
Step 2: Enable Drivers
Not every user can drive. Drivers must be explicitly enabled.
Requirements for a driver:
Assigned user account
Driving license uploaded
Driver role (or higher) enabled
Approved by hotel admin
Driver activation flow:
User uploads their driving license
Status becomes: Pending approval
Stripe (external partner) reviews the license
Stripe approves → user becomes Active driver
A hotel admin can bypass the Stripe approval. In Users → Edit User the hotel admin can enable both options: 'User has a valid driving license' & 'User can be assigned in shuttle planning' to make the driver available for planning.
Only approved drivers can be selected in planning
Step 3: Admin Approval
Hotel administrators are responsible for:
Verifying driving licenses
Ensuring compliance
Activating driver permissions
Approval checklist:
License is clearly visible
License is valid (not expired)
Correct user assigned
Once approved:
The driver becomes selectable in planning
The system automatically allows assignment
Step 4: Create a Planning
Go to:
Planning → Shuttle Planning
Here you can:
Assign a driver to a shuttle
Select date & time
Manage availability
View all planned rides
Real-time Status Awareness
Planning is always synced with:
Shuttle availability
Driver approval status
Fleet maintenance status
If something changes (e.g. shuttle goes out of service), it directly affects planning.
Roles & Permissions
Role | Access |
Hotel Admin | Approve drivers + manage planning |
Supervisor | View / limited planning |
Driver | Can be assigned (if approved) |
Receptionist | View only |